Personal Secretary I POSITION DESCRIPTION:

Application Deadline: 02 Mar 2015

Personal Secretary I POSITION DESCRIPTION:

The Public Procurement Regulatory Authority (PPRA) is a regulatory body established under the Public Procurement Act No. 7 of 2011. The Authority is charged with regulatory functions and vested with oversight powers and responsibilities on all public procurement activities of all public bodies in the mainland Tanzania. Objectives of PPRA is to ensure the application of fair, competitive, transparent, non discriminatory and value for money procurement standards and practices, harmonize the procurement systems in Tanzania between the local and central governments, set standards for the public procurement systems in Tanzania, monitor compliance of procuring entities and build procurement capacity in the country.
PPRA is hereby inviting applications from qualified and experienced Tanzanians to fill in the vacant re-advertised positions described below:-

PERSONAL SECRETARY I – 2 POSITIONS (DODOMA AND COAST ZONAL OFFICES)
7.1 Reports to: Assistant Zonal Managers

Duties and Responsibilities
The duties and responsibilities of the Personal Secretary I shall be to:
i)Type letters and other documents;
ii)Receive visitors, ascertain the nature of their business and relays information to the concerned officer;
iii)Maintain a diary of appointments, meetings, occasions/events, and informs/reminds them before and on due date;
iv)Handle incoming mails for personal attention of the relevant executive and ensures that information and correspondences are effectively circulated and managed;
v)Move incoming and outgoing files;
vi)Prepare list of items required by Personal Secretaries;
vii)Prepare meetings and communicate the information to the concerned officers;
viii)Take dictation and transcription accordingly;
ix)Arrange the office of the supported officer appropriately; and
x)Perform any other duties assigned by the supervisor

Qualifications and Experience
Holder of this position must have:-
•Form IV or Form VI Secondary Education Certificate with principal passes in English and Kiswahili, plus
•100/120 w.p.m shorthand in English or Kiswahili and 50 w.p.m.
•Typing, tabulation and manuscript stage III,
•Secretarial Duties and Office Procedure Stage II or equivalent qualification from recognized institutions; and
•Advanced Computer course certificate.
7.3.2 Work Experience
•Should have a minimum of three years relevant working experience in a similar position in a reputable institution.

Salary Scale: PPRA 3
Terms of Employment: Pensionable

APPLICATION INSTRUCTIONS:

1.All applicants should be Tanzanian citizen;
2.Application letters should be enclosed with one recent passport size photograph, copies of birth certificate, computer certificate, CV indicating names and addresses of three reputable referees with reachable telephone numbers, certified copies of relevant certificates and academic transcripts; professional certificates from respective boards. Testimonials, statements of results and results slips will not be accepted;
3.Applicants must indicate the position they are applying for, on both the application letter and marked on the envelope. Applications which do not indicate the position will be disqualified;
4.Public servants who have qualifications and wish to apply should route their applications through their employers.
5.Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU)
6.Only shortlisted candidates will be contacted.
7.Applications should be submitted to the address below not later than Monday, 2nd March, 2015.
The Chief Executive Officer,
Public Procurement Regulatory Authority (PPRA),
PPF Tower, 8th Floor